Parents write on WhatsApp, fill the website form and call. Each channel has its own list, and some families never hear back.
One admissions pipeline with every channel in it. Each enquiry gets an owner and a reply within minutes.
A family visits, likes the school and leaves. Nobody calls back, and they enrol elsewhere.
A follow-up task after every tour and trial class. WhatsApp templates for the next step; the manager sees overdue follow-ups.
Registration forms, documents and fee instalments move through email and spreadsheets. Seats are miscounted.
Documents collected in the student card, fee schedule with reminders, seats per grade or group visible live.
What the system does on its own at each stage.
Website, WhatsApp, Instagram, calls and open days in one pipeline.
Auto: capture + replySlot booked, confirmation and reminder sent to the parent.
Auto: booking + reminderResult and placement recorded; next step template.
Auto: task + templateSeat held, offer letter and registration form sent.
Auto: documentsInstalment plan, payment links and reminders.
Auto: remindersStudent card complete; re-enrolment reminder next year.
Auto: recallEach integration below is scoped in the spec: included in the MVP or added as a module.
Shared admissions number, templates, chat in the family card.
Every form and open-day registration becomes a lead.
e&/du number over SIP, legal call recording.
Slots per campus and teacher; parents confirm on WhatsApp.
Enrolled students handed over to your SIS or LMS.
Instalments, reminders and arrears visible to finance.
Price and deadline are set in the spec. Then monthly care. See what's included ↓
Start with an auditTask: three campuses kept separate spreadsheets; trial-class follow-ups were missed. What we did: Bitrix24 Standard, WhatsApp API, website forms, trial-class booking, follow-up automation, campus dashboard.
Ask for the full case in WhatsApp →We are not a setup shop. After launch we look at response time, lost leads and conversion by stage, then change the CRM so the numbers move. A named consultant who knows your setup does it every month.
Monthly fee, cancel any month.
Ask about the care planOne person who knows your portal, answers in WhatsApp within your SLA.
A monthly budget of hours for new stages, fields, automations and templates.
Access, roles and a training session for every new hire.
Response time, lost leads and conversion by stage every month, with the changes we propose.
Bitrix24 releases, WhatsApp API and portal connector changes handled for you.
Renewals, plan changes and seat counts tracked so nothing lapses.
Answers first calls 24/7 in Arabic and English, books a tour or trial class and sends a WhatsApp confirmation to the parent.
No. Bitrix24 runs admissions and parent communication. Enrolled students are handed over to your SIS or LMS.
Yes. Each campus has its own pipeline and calendar; management sees conversion across all of them.
The cloud is hosted in the EU. If you need data in the UAE, we deploy Bitrix24 On-Premise.
Yes. A booking form on the website or a WhatsApp link puts the slot straight into the campus calendar.
An MVP in 4–8 weeks after the spec. We plan the launch around your admissions calendar.
The MVP is the start. On a monthly care plan a named consultant tracks response time and conversion, fixes what leaks and builds the next stage. Cancel any month.
We'll show how enquiries become enrolments and agree the next step: a pre-project with price and deadline.
A confirmation and a reminder will arrive in WhatsApp. The call is with a CRM consultant, in English.
